IMPORTANT NOTICE RE: GARAGE CLEARING FOR CAST IRONS REPAIRS
Columbia Place Resident,
This notice is to inform all residents that the garage will have some much-needed cast iron repairs done, which will require the garage to be cleared of all vehicles, allowing room for the plumbers to work. Please note the schedule below:
· Wednesday, August 30th – East Side of Garage (State Street)
· Wednesday, August 31st – West Side of Garage (Columbia Street)
ALL VEHICLES MUST BE MOVED OUT OF THE GARAGE BY 8:00 AM AND MAY RETURN TO THE GARAGE AFTER 5:00 PM.
We sincerely apologize for any inconvenience this may cause you and thank you for your understanding and cooperation.
Notice of Mandatory Fire Sprinkler Repairs 8/14/2023 – 8/25/2023
As you may be aware, Western Fire recently completed a thorough inspection of all units in the building. They noted any and all units that need sprinkler repairs. On Monday August 14th – Friday August 25thWestern Fire Protection, Inc. will be onsite to make necessary repairs to the sprinkler system.
On the day of the inspection, all residents/owners need to make plans to provide access to their unit as noted in the time schedule listed below. If you wish to provide permission for Eddie to gain entry to your unit and if a key is on file with the Association, you may email me at email@example.com with permission to enter.
Units 401 – 409
Repairs on 8/14/2023
Units 410 – 424
Repairs on 8/15/2023
3rd floor hallway – Unit 305
Repairs on 8/16/2023
Units 307 – 325
Repairs on 8/17/2023
Common areas – Units 208
Repairs on 8/18/2023
Units 209 – 224
Repairs on 8/21/2023
1st floor hallway – units 102
Repairs on 8/22/2023
Units 105 – 124
Repairs on 8/23/2023
Repairs on 8/24/2023
Any missed units or overflow needed
Repairs on 8/25/2023
A typical repair will normally take no more than 20 minutes per fire sprinkler head. PLEASE make sure that you have all items removed from around the fire sprinklers, as nothing should be placed near the unit, so that it can function as required.
The Board appreciates your cooperation in assisting to ensure the proper functioning of the safety equipment in the building. Although this process can pose an inconvenience, it not only fulfills our legal obligation to have the building certified but also ensures the safety of all who live in our community.
Due to lack of quorum despite multiple attempts to obtain quorum, the annual meeting was called and the incumbent directors (Paula Bookout, Jack Carmody and Ed Deaton) will serve an additional two-year term. However, Ed Deaton recently resigned from his position creating a vacancy on the Board for a two-year term.
If you are interested in joining the Board of Directors, please email me at firstname.lastname@example.org with the following information for Board consideration by Friday, August 25th:
Name and Unit Number
Goals and Objectives for the Board
Community Association Experience
State why you would like to be appointed to the Board
The Board of Directors has contracted with MC Contracting to perform repairs to several balconies in the community as well as framing repairs and door replacement. The project is set to begin on Monday, July 24th and is expected to last about 5 weeks. The scope of work was developed by Cornerstone Managing Partners and MC Contracting. The complexity of the work will vary by unit.
The attached project schedule, which is also posted in the garage bulletin boards, will be followed as best as possible. This does not take into account delays due to weather or other unforeseen circumstances.
For those units that will have work done to their balcony or patio doors, please adhere to the following items;
Working hours are 8:00 am – 4:00 pm
Access to your unit must be provided for the duration on the work to your unit.
Please remove ALL items from your balcony at least 24 hours prior to work commencing.
MC Contracting will lay down floor protection in your home and will use due care when moving in and out of your unit.
Please take measures to keep your pets clear from work areas and ensure they are not able to get out while contractors are exiting your unit.
If you are unavailable during your scheduled work time, you may provide permission to Management for Eddie and MC Contracting to enter your unit. Your unit will be locked and the key returned to Eddie at the end of each day.
FOR ALL RESIDENTS: There will be construction noise during this time and it may affect your daily routine. Please take note and adjust accordingly.
Columbia Place has contracted with Medrano Flooring to re-seal the 4th floor walkway. The work will begin on Tuesday, July 11th and conclude on Monday, July 17th. Please note the map below for the impacts to your specific Unit.
The project will begin with power washing. Please be careful when walking on the deck if it is wet. During the work, besides the power washing, the walkway will be inaccessible from 8:00 am – 5:00 pm due to the product needing to completely dry. All items in front of your door, including plants, welcome mats and decorations, must be removed prior to work commencing in your area.
We wanted you to be aware of some highlights to the Rules & Regulations handbook. Excess Noise is a big concern for homeowners:
• Quiet hours are from 10 PM to 7 AM. • Noise echoes throughout the complex, including talking on your deck, on cell phones, especially on phone speaker, from TVs, and stereos, so please use good judgement to prevent excessive or disturbing noise. Even with your patio doors open loud talking and noises inside your condo can be heard throughout the complex. Neighbors report hearing other neighbors giving credit card, medical and other confidential or personal information. • The floors and walls carry noise so any banging of doors, cabinets, dropping items on the floor or moving furniture carries to other units, both below and to the sides. Hard soled or high heal shoes echo as well. Please be considerate of your neighbors, especially those below you. • Work done within a Unit which could cause sustained noise shall be completed only during the hours of 8:00 am – 5 pm, Monday – Friday with prior written approval from the Board. • Disturbing, excessive, or offensive noise which causes discomfort or annoyance to any reasonable person of normal sensitivity residing in the Association is not allowed. Unnecessary noise or unruly conduct is not permitted. This includes but is not limited to, televisions, radios, and/or other sound emitting devices. Speakers and floor supported musical instruments (i.e., pianos and organs) must be properly insulated from direct contact to floors and walls to minimize vibrations and noise transfer.
Other awareness items: • Water leaks need to be reported and addressed quickly due to the potential for damage. • Leaking faucets and running toilets need to be repaired in a timely manner as this is a wasted cost to the HOA. • Nothing should be hung over the railings, such as laundry, rugs, towels. Items should not be stored on the balcony. This includes bicycles, surf boards, exercise equipment, cleaning equipment & supplies, and any general storage. • Barbecues are limited to those described in the handbook. • Gym equipment should not be removed from the exercise room. • Shopping carts are for the use of all homeowners, so they should be returned to the garage as soon as you are done with their use. • Dogs must not be greater than 35 pounds fully grown. • All dogs must be registered with the City of San Diego & Action Property Management on the OTOI form. • Dogs must be kept on a leash when in the common areas. They must not be aggressive or constantly barking. • Trash should be properly disposed of using the trash chutes located near each of the elevators. Only bagged trash should be put in the chute and of proper size to prevent clogging the chute. • Recycling of boxes and other materials should be taken down to the trash area near each elevator in the garage. Boxes must be broken down to reduce space. Other recycling material must conform to the guidelines posted and not in bags which do not qualify for recycling. Loose is better to avoid additional recycling fees. • Vehicles must not leak fluids onto the garage floor. • Short term rentals, less than 30 days, are strictly prohibited. • You may only rent your parking space to those that live in Columbia Place.
Columbia Place has contracted with Western Fire to perform the Annual Fire Sprinkler inspection and testing on Thursday, May 18, 2023. Western Fire will be inspecting and testing the fire alarms and sprinklers within the units. Access for this inspection is necessary and mandatory per fire code. Please arrange to provide access to your unit for the scheduled timeframe. You may be present yourself, arrange to have a friend or family member present or authorize entrance by the Building Engineer, Eddie Arreguin, by emailing email@example.com.
Western Fire will be on the property from 9:00 a.m. to 1:30 p.m. Please be aware that the fire alarm horns will sound intermittently from approximately 9:00 am – 1:30 pm throughout the inspections.
Effective January 23, 2023, Board meetings will be held on on the fourth Monday each month and will be held in person. The location will be in the onsite fitness center. The meeting times will remain the same; Executive Session at 5:00 p.m. and Regular Session at 6:00 p.m.. The next meeting is scheduled for February 27, 2023.